Tradify Review: Quotes, Jobs and Invoices in One App
Once your LLC is formed, the next job is running the business. Tradify is job management software built for tradespeople: electricians, plumbers, builders, HVAC techs, and other small crews who quote, schedule, and invoice from the field. Here’s what it does, what it costs, and who it’s actually a good fit for.
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Quick verdict
Tradify is a solid pick for small trade businesses that want quoting, scheduling, time tracking, and invoicing in one mobile-friendly app. It’s simple to learn, connects with Xero and QuickBooks, and publishes its prices, so you can budget before you sign up.
The trade-off is per-user pricing: costs climb as you add staff, and it isn’t a full dispatch or enterprise platform. If you’re a solo tradesperson or run a crew of up to about 15 people, it’s worth a look. There’s a 14-day free trial, so you can test it on real jobs first.
What is Tradify?
Tradify is cloud-based job management software made for the trades. You (and your crew) use a mobile app and web dashboard to handle the whole job cycle: send a quote, get it accepted, schedule the work, track time and materials, and turn the finished job into an invoice. It’s aimed at small businesses rather than large contractors, so the interface stays simple and the setup is quick.
It also helps with the paperwork side of running a company. Invoices and payments sync to your accounting software, so you aren’t entering the same numbers twice when tax time comes.
Tradify pricing
Tradify charges per user, per month, in US dollars, with three published plans. Every plan includes a 14-day free trial with all features unlocked. There’s no permanent free plan.
Lite
- Job management, notes and tracking
- Scheduling with Google Calendar sync
- Quoting and invoicing
- Accounting software sync
Pro
- Everything in Lite
- Custom branding on documents
- Job photos and files
- Email and job history
Plus
- Everything in Pro
- SmartTools AI features
- Purchase orders, bulk invoicing
- Job tasks, service reminders
- Expanded reporting
An optional Instant Website add-on is $12/month on any plan. Card payments run through Stripe, and processing fees are separate. Confirm current prices and plan contents on Tradify’s site, since they update them from time to time.
For most small crews, Pro is the sweet spot: it costs only a few dollars more than Lite and adds branded quotes and job photos, which matter when you’re sending documents to customers. Choose Plus if you buy a lot of materials or want the AI tools and deeper reporting.
14-day free trial with all features unlocked
Start your Tradify trialSee current plans and pricing
Check Tradify pricingKey features
Quoting and invoicing
Build quotes from templates, apply your markups, and convert accepted quotes into invoices in one tap. Customers can pay online by card.
Scheduling and job tracking
A calendar for your whole crew, with Google Calendar sync, job notes, and status tracking. You can see staff and job locations on a map.
Time and materials
Staff log hours against jobs from their phones, and you can track costs so you know which jobs actually made money.
Accounting sync
Connects with Xero, QuickBooks Online, MYOB and Sage 50, so invoices and payments flow into your books.
Mobile app
Crews can view job details, add photos, log time, and update progress on-site, without going back to the office.
SmartTools AI (Plus)
AI helpers on the top plan that speed up things like reading supplier documents and writing job descriptions.
What’s included on each plan
| Lite | Pro | Plus | |
|---|---|---|---|
| Quotes and invoices | Yes | Yes | Yes |
| Scheduling and calendar sync | Yes | Yes | Yes |
| Accounting integrations | Yes | Yes | Yes |
| Custom branding | No | Yes | Yes |
| Job photos and files | No | Yes | Yes |
| Purchase orders | No | No | Yes |
| Bulk invoicing | No | No | Yes |
| SmartTools AI | No | No | Yes |
| Expanded reporting | No | No | Yes |
What Tradify costs by team size
Because pricing is per user, your bill scales with headcount. Here’s the monthly cost at published rates:
| Team size | Lite ($47) | Pro ($51) | Plus ($61) |
|---|---|---|---|
| 1 user | $47 | $51 | $61 |
| 3 users | $141 | $153 | $183 |
| 5 users | $235 | $255 | $305 |
| 10 users | $470 | $510 | $610 |
Pros and cons
What we like
- Simple to learn and built for tradespeople
- Quote-to-invoice flow in one app
- Strong Xero and QuickBooks syncing
- Published prices and a 14-day free trial
- Good mobile app for crews on site
What to watch
- Per-user pricing adds up for larger teams
- Not a full dispatch platform for big operations
- Reporting is lighter on lower plans
- Card payments only, and processing fees are extra
- No permanent free plan
Who is Tradify for?
A good fit if you…
- Are a solo tradesperson or lead a small crew
- Do plumbing, electrical, HVAC, building, or similar work
- Send quotes and invoices from your phone
- Use Xero or QuickBooks for your books
Look elsewhere if you…
- Run a large team and need advanced dispatching
- Want the lowest possible price for one user
- Need buy-now-pay-later or ACH payments built in
- Only need occasional simple invoices
Alternatives worth comparing include Jobber, Housecall Pro, and Fergus. Prices and features vary, so check each before you decide.
Frequently asked questions
How much does Tradify cost?
Tradify has three plans priced per user per month: Lite at $47, Pro at $51, and Plus at $61. An optional Instant Website add-on is $12 per month.
Does Tradify have a free trial?
Yes. Every plan comes with a 14-day free trial with all features unlocked. There’s no permanent free plan.
Does Tradify work with QuickBooks and Xero?
Yes. Tradify integrates with QuickBooks Online, Xero, MYOB, and Sage 50, plus Stripe for card payments.
Is Tradify good for a one-person business?
It can be. Solo operators get the full job cycle in one app, though at $47 or more per month it costs more than simple invoicing tools. It pays off if you quote and schedule often.
Do I need a business entity before using Tradify?
No. You can use Tradify as a sole proprietor. Many tradespeople form an LLC first to separate personal and business liability, then set up their software under the LLC’s name.
Can I cancel anytime?
Plans are billed monthly. Review Tradify’s current terms at signup for the exact cancellation and billing details.
Final verdict
Tradify is one of the easier ways for a small trade business to get quoting, scheduling, and invoicing under control. It’s most cost-effective for solo operators and crews of up to about 15 people, and the free trial makes it low-risk to test. If you’re growing fast or need heavy dispatching, compare it against alternatives before you commit.
Try it on real jobs before you pay
Start your free trialSee what’s included in each plan
View Tradify plans